Healthcare & Wellness
Appointment reminders, patient onboarding, treatment follow-ups, recall campaigns, email management, and invoice chasing — all automated. Your reception team focuses on patients, not paperwork.
See The Difference
Same appointments. Same patients. Same admin. Completely different outcome.
3 empty slots in the morning. No reminders were sent. £450 of revenue gone. Clinician sits idle. Other patients who needed the slot couldn't get in.
£450 lost. 3 empty slots. No warning.Reminders went out automatically at 48 hours and 24 hours before each appointment. 2 patients confirmed. 1 rescheduled yesterday — slot was filled by a waitlist patient. Zero no-shows.
£450 saved. All slots filled.Reception spends 10 minutes on the phone helping a patient reschedule. Check the diary, find a slot, confirm, update the system. This happens 8 times a day. That's 80 minutes of phone time.
80 minutes/day on rescheduling calls.Patient received a reminder with a reschedule link. They picked a new slot themselves online. System updated automatically. Confirmation sent. Reception didn't touch the phone.
0 minutes. Patient self-served.New patient fills in a paper registration form in the waiting room. After the appointment, reception spends 15 minutes typing it into the system. Handwriting is unclear — two fields need checking.
15 minutes per new patient. Errors from handwriting.Patient received a digital registration form by email before their visit. Filled it in at home. Data already in the system when they arrived. Reception checked it in 30 seconds.
30 seconds. No typing. No errors.Patient emails asking to move their Thursday appointment. Email sits in inbox for 3 hours until someone reads it. Back-and-forth emails to find a new time. Takes 4 emails and half a day.
3+ hours delay. 4 emails back and forth.System reads the email, checks available slots, drafts a reply: "Hi Sarah, I can move your Thursday appointment to Friday at 2pm or Monday at 10am. Which works for you?" Staff reviews, hits send.
30 seconds. One email. Done.Patient had a filling yesterday. Nobody follows up. Patient has a question about sensitivity but doesn't want to call. Worries for 3 days, then leaves a bad review.
No follow-up. Bad review. Patient lost.System sent an automatic follow-up 24 hours after treatment: "Hi James, how are you feeling after your filling yesterday? Some sensitivity is normal for 1-2 weeks. If you have any concerns, reply to this email." Patient replied, felt reassured.
Automatic. Patient reassured. Review protected.42 patients are overdue for their 6-month check-up. Nobody has time to call or email them individually. They don't come back. £4,200+ of annual revenue walks away quietly.
42 patients lost. Hours to chase manually.System identified all 42 overdue patients. Sent email reminders with a booking link. Patients who didn't respond after 3 days got an SMS. 28 rebooked within a week.
Automatic. 28 patients recovered. £2,800 saved.£3,200 in unpaid invoices over 14 days old. Practice manager meant to chase them last week. Too busy. Money sits there. Some patients forget completely.
£3,200 outstanding. Nobody chasing.System sent polite reminders at 7 days. Second reminder at 14 days. Escalated to practice manager at 21 days. £2,400 already paid. Remaining £800 flagged for follow-up.
Automatic. £2,400 collected without a phone call.3 no-shows. 80 minutes on rescheduling calls. New patient forms retyped. No follow-ups sent. 42 recall patients lost. Invoices uncollected. Reception exhausted.
Hours of admin. Thousands in lost revenue.Zero no-shows. Rescheduling handled by patients themselves. Forms pre-filled. Follow-ups sent automatically. 28 recall patients rebooked. £2,400 collected. Reception had time to smile.
Under 10 minutes reviewing. Revenue protected.The system never gives medical advice. Follow-ups use your approved aftercare instructions only.
Patient replies with concerns get flagged for the clinician — the system doesn't respond to clinical questions.
All patient data handled in compliance with GDPR and healthcare data regulations.
The system handles the admin and communication. Your clinicians handle the care.
Your patients. Your care standards. The system just makes sure nothing gets missed.
Free Trial
No card required. No commitment. No installation. If it doesn't save you time, you owe nothing.
Book a 15-minute call — we understand your practice
We set up the system within 24 hours
Your team starts using it immediately
After 14 days — keep it or walk away
Or email us at info@aiautomationstudio.co.uk